Note on payment process

This year I am having each participant send me a check for $300 before the trip to cover their share of the anticipated group costs.   (Please see the General Info page for details of due dates, etc.)  Please send the check to: EM, 3601 NW 70th, OKC, OK 73116.

In years past I have paid for everything and then had everyone send me checks after I calculated the total expenses after the trip.  This year, however, I cannot afford to front all that cash, especially since  I already have paid the $700 deposit for the house and I'm now a student.

I estimate that each person's share of the Group Costs will total between $175-260 depending on how many people come and how food and drinks we buy.  I am having everyone send in $300 to provide a buffer.  If it turns out each person's costs are less than $300 I will apply the balance to the deposit for next year's rental house.  So, if expenses for this year are indeed less than $300 per person, then when Sept 2006 comes around the excess (= $300 - Actual Costs) will either be applied to your deposit for Sept. 2006 or it will be sent to you as a refund if you won't be attending next year (unfortunately no interest will accrue as the deposit does not generate interest for us).  I'm doing this because I once again intend to book the house well in advance and I would like some help in floating the cost of the deposit.  If, on the other hand, it turns out that our group expenses total more than $300 per person (or for any given person), I will ask for checks from the appropriate people to make up the difference.  I think this is an unlikely scenario.

Note: I pay the same share of the expenses that everyone else does.  i.e.. I don't take any liberties or have you all cover my expenses or anything like that.

Please see the Cost Estimate page for more info on expected costs.
Please see the General Info page for details about due dates, etc.
If you have any questions, please contact me.

Best,
Erik